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DCS Features

   Overview

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Features of Filing Clerk
- Page 3
 

DCS - Document Content System
is a software system that controls the granting of version numbers to versions of a document and for controlling the life-cycle status of a document. Such as drafting, reviewing, approved, published, withdrawn.
Each document version is individually recorded and can be recalled even after it has been superseded.
 

DCS Security Features
 

User Identification

Automatic – uses network Log-in Name
 

User Access

Users require specific permission to view the Version data
 

Document Signatures

Users require specific permission to “sign” documents
 

DCS Subsystem (Version Control)
 

Document Sources

Disk File
 

File Type

Any
 

Storage Format

Stored as original Document format,
 

Each version stored separately
 

Stored as read-only – any changes must be stored as a new version.
 

Accessability

All document instances are separately accessible
 

Operations

New
 

Book-in
 

View
 

Book-out
 

Set Version
 

Document data forms

Document summary
 

Document Properties and History
 

View original document
 

State Correction
 

Document Reports

Document Version Details & History
 

Life Cycle Details
 

Document Life Cycles
 

Life cycle definitions

user defined
 

Security

Definable only by administrator
 

Document Data Filters
 

Impromptu filters are available on:

Any word in Title
 

Reference Number
 

Action
 

Date Range
 

Project Folder
 

User
 

Interaction with Original Creating Program
 

Program auto Started on Book-out or View